The use of our website is generally possible without providing personal data. Insofar as personal data (such as name, address, or email addresses) is collected on our pages, this is always done on a voluntary basis where possible. This data will not be passed on to third parties without your express consent. We point out that data transmission on the internet (e.g., communication by email) may have security gaps. Complete protection of data against access by third parties is not possible. The use of contact data published as part of the legal notice obligation by third parties to send unsolicited advertising and information materials is hereby expressly prohibited. The operators of these pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, e.g. by spam emails.
This Privacy Policy informs you about the type, scope, and purpose of the processing of personal data (hereinafter referred to as "data") within our online offering and the associated websites, functions, and content, as well as external online presences such as our social media profiles (hereinafter jointly referred to as "online offering"). With regard to the terms used, such as "processing" or "controller," we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).
Controller
Managing Director: Dipl. Ing. Reiner Reisch
envitron systems GmbH
Lochhamer Str. 13
82152 Martinsried
Phone: +49 (0)89 716 75 106
Email:
Internet: ,
Types of Data Processed
- Inventory data (e.g., names, addresses).
- Contact data (e.g., email, phone numbers).
- Content data (e.g., text entries, photographs, videos).
- Usage data (e.g., visited websites, interest in content, access times).
- Meta/communication data (e.g., device information, IP addresses).
Categories of Data Subjects
Visitors and users of the online offering (hereinafter we also refer to the data subjects collectively as "users").
Purpose of Processing
- Provision of the online offering, its functions, and content.
- Responding to contact inquiries and communicating with users.
- Security measures.
- Reach measurement / marketing.
Terms Used
"Personal data" means any information relating to an identified or identifiable natural person (hereinafter "data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g., cookie), or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
"Processing" means any operation or set of operations performed on personal data, whether or not by automated means. The term is broad and covers virtually every handling of data.
"Pseudonymization" means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures.
"Profiling" means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.
"Controller" means the natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
"Processor" means a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.
Relevant Legal Bases
In accordance with Art. 13 GDPR, we inform you of the legal bases for our data processing. Unless the legal basis is mentioned in the Privacy Policy, the following applies: The legal basis for obtaining consent is Art. 6 (1) lit. a and Art. 7 GDPR; the legal basis for processing to fulfill our services and carry out contractual measures as well as to respond to inquiries is Art. 6 (1) lit. b GDPR; the legal basis for processing to fulfill our legal obligations is Art. 6 (1) lit. c GDPR; and the legal basis for processing to safeguard our legitimate interests is Art. 6 (1) lit. f GDPR. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) lit. d GDPR serves as the legal basis.
Security Measures
In accordance with Art. 32 GDPR, taking into account the state of the art, the costs of implementation, and the nature, scope, context, and purposes of processing as well as the varying likelihood and severity of risk to the rights and freedoms of natural persons, we take appropriate technical and organizational measures to ensure a level of protection appropriate to the risk.
The measures include in particular safeguarding the confidentiality, integrity, and availability of data by controlling physical access to the data, as well as access, input, transfer, securing availability, and separation of data. Furthermore, we have established procedures to ensure the exercise of data subjects' rights, deletion of data, and response to threats to the data. We also take the protection of personal data into account during the development or selection of hardware, software, and procedures, in accordance with the principle of data protection by design and by default (Art. 25 GDPR).
Cooperation with Processors and Third Parties
If, in the course of our processing, we disclose data to other persons and companies (processors or third parties), transmit it to them, or otherwise grant them access to the data, this only occurs on the basis of legal permission (e.g., where transmission of data to third parties, such as payment service providers, is necessary under Art. 6 (1) lit. b GDPR for the performance of the contract), where you have consented, where a legal obligation provides for this, or on the basis of our legitimate interests (e.g., when using agents, web hosts, etc.).
If we commission third parties to process data on the basis of a so-called "data processing agreement," this is done on the basis of Art. 28 GDPR.
Transfers to Third Countries
If we process data in a third country (i.e., outside the European Union (EU) or the European Economic Area (EEA)), or if this occurs in the context of using third-party services or disclosing or transmitting data to third parties, this only takes place when it is done to fulfill our (pre)contractual obligations, on the basis of your consent, due to a legal obligation, or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or have data processed in a third country only if the special requirements of Art. 44 et seq. GDPR are met. This means processing takes place, for example, on the basis of special guarantees, such as the officially recognized determination of a data protection level corresponding to that of the EU (e.g., for the USA via the "Privacy Shield") or compliance with officially recognized special contractual obligations (so-called "standard contractual clauses").
Rights of Data Subjects
You have the right to demand confirmation as to whether the data concerned is being processed and to information about this data, as well as further information and a copy of the data in accordance with Art. 15 GDPR.
In accordance with Art. 16 GDPR, you have the right to demand the completion of data concerning you or the correction of inaccurate data concerning you.
In accordance with Art. 17 GDPR, you have the right to demand that the data concerned be deleted without delay, or alternatively, in accordance with Art. 18 GDPR, to demand a restriction of the processing of the data.
You have the right to demand that the data concerning you which you have provided to us be received in accordance with Art. 20 GDPR and to demand its transmission to other controllers.
You also have the right, in accordance with Art. 77 GDPR, to lodge a complaint with the competent supervisory authority.
Right of Withdrawal
You have the right to withdraw consents you have given, in accordance with Art. 7 (3) GDPR, with effect for the future.
Right to Object
You can object to the future processing of data concerning you in accordance with Art. 21 GDPR at any time. The objection may in particular be made against processing for direct marketing purposes.
Cookies and Right to Object to Direct Marketing
"Cookies" are small files that are stored on users' computers. Different information can be stored within cookies. A cookie primarily serves to store information about a user (or the device on which the cookie is stored) during or after their visit within an online offering. Cookies that are deleted after a user leaves an online offering and closes their browser are referred to as temporary cookies, "session cookies," or "transient cookies." For example, the contents of a shopping cart in an online store or a login status can be stored in such a cookie. Cookies are referred to as "permanent" or "persistent" if they remain stored even after the browser is closed. For example, the login status can be saved when users visit again after several days. Likewise, users' interests can be stored in such a cookie, which is used for reach measurement or marketing purposes. "Third-party cookies" are cookies offered by providers other than the controller operating the online offering (otherwise, if only their cookies are involved, they are referred to as "first-party cookies").
We may use temporary and permanent cookies and clarify this in the context of our Privacy Policy.
If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in their browser's system settings. Stored cookies can be deleted in the browser's system settings. Excluding cookies may lead to functional limitations of this online offering.
A general objection to the use of cookies used for online marketing purposes can be declared for many services, especially in the case of tracking, via the US site or the EU site . Furthermore, the storage of cookies can be prevented by disabling them in the browser settings. Please note that in this case not all functions of this online offering may be usable.
Deletion of Data
The data processed by us is deleted or restricted in its processing in accordance with Art. 17 and 18 GDPR. Unless explicitly stated within this Privacy Policy, the data stored by us is deleted as soon as it is no longer required for its intended purpose and the deletion does not conflict with any statutory retention obligations. If the data is not deleted because it is required for other and legally permitted purposes, its processing is restricted. This means the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax law reasons.
According to statutory requirements in Germany, retention takes place in particular for 10 years pursuant to §§ 147 (1) AO, 257 (1) Nos. 1 and 4, (4) HGB (books, records, management reports, accounting documents, commercial books, documents relevant for taxation, etc.) and 6 years pursuant to § 257 (1) Nos. 2 and 3, (4) HGB (commercial letters).
According to statutory requirements in Austria, retention takes place in particular for 7 years pursuant to § 132 (1) BAO (accounting documents, vouchers/invoices, accounts, receipts, business papers, statements of income and expenditure, etc.), for 22 years in connection with real estate, and for 10 years for documents related to electronically provided services, telecommunications, broadcasting, and television services provided to non-entrepreneurs in EU member states and for which the Mini One Stop Shop (MOSS) is used.
Business-Related Processing
Additionally, we process
- Contract data (e.g., subject matter of the contract, term, customer category).
- Payment data (e.g., bank details, payment history)
from our customers, prospective customers, and business partners for the purpose of providing contractual services, service and customer care, marketing, advertising, and market research.
Contractual Services
We process the data of our contractual partners and prospective customers as well as other clients, customers, mandators, or contractual partners (uniformly referred to as "contractual partners") in accordance with Art. 6 (1) lit. b GDPR in order to provide them with our contractual or pre-contractual services. The data processed here, the type, scope, and purpose, as well as the necessity of its processing, are determined by the underlying contractual relationship.
The processed data includes the master data of our contractual partners (e.g., names and addresses), contact data (e.g., email addresses and telephone numbers), as well as contract data (e.g., services used, contract content, contractual communication, names of contact persons) and payment data (e.g., bank details, payment history).
We do not process special categories of personal data in principle, unless they are part of commissioned or contractual processing.
We process data that is necessary for the establishment and performance of the contractual services and point out the necessity of providing such data, insofar as this is not evident to the contractual partners. Disclosure to external persons or companies only takes place when necessary in the context of a contract. When processing the data provided to us in the course of an order, we act in accordance with the instructions of the clients as well as the legal requirements.
In the course of using our online services, we may store the IP address and the time of the respective user action. Storage takes place on the basis of our legitimate interests, as well as the interests of users in protection against misuse and other unauthorized use. This data is generally not passed on to third parties, unless it is necessary to pursue our claims pursuant to Art. 6 (1) lit. f GDPR or there is a legal obligation to do so pursuant to Art. 6 (1) lit. c GDPR.
Deletion of the data takes place when the data is no longer required for the fulfillment of contractual or statutory duties of care and for handling any warranty and comparable obligations, whereby the necessity of retaining the data is reviewed every three years; otherwise, the statutory retention obligations apply.
Administration, Financial Accounting, Office Organization, Contact Management
We process data in the context of administrative tasks as well as the organization of our operations, financial accounting, and compliance with legal obligations, such as archiving. In doing so, we process the same data that we process in the course of providing our contractual services. The processing bases are Art. 6 (1) lit. c GDPR, Art. 6 (1) lit. f GDPR. The processing affects customers, prospective customers, business partners, and website visitors. The purpose and our interest in the processing lies in administration, financial accounting, office organization, archiving of data, i.e., tasks that serve to maintain our business activities, perform our tasks, and provide our services. The deletion of data with regard to contractual services and contractual communication corresponds to the information specified for these processing activities.
In doing so, we disclose or transmit data to the tax authorities, advisors such as tax consultants or auditors, as well as other fee offices and payment service providers.
Furthermore, on the basis of our business interests, we store information on suppliers, organizers, and other business partners, e.g., for the purpose of later contact. This predominantly company-related data is generally stored permanently.
Contacting Us
When contacting us (e.g., by contact form, email, telephone, or via social media), the user's information is processed for the purpose of handling the contact request and its processing pursuant to Art. 6 (1) lit. b) GDPR. The user's information may be stored in a customer relationship management system ("CRM system") or comparable inquiry organization.
We delete inquiries if they are no longer required. We review the necessity every two years; furthermore, the statutory archiving obligations apply.
Hosting and Email Delivery
The hosting services we use serve to provide the following services: infrastructure and platform services, computing capacity, storage space, and database services, email delivery, security services, as well as technical maintenance services that we use for the purpose of operating this online offering.
In doing so, we, or our hosting provider, process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, prospective customers, and visitors to this online offering on the basis of our legitimate interests in the efficient and secure provision of this online offering pursuant to Art. 6 (1) lit. f GDPR in conjunction with Art. 28 GDPR (conclusion of data processing agreement).
Collection of Access Data and Log Files
We, or our hosting provider, collect data on the basis of our legitimate interests within the meaning of Art. 6 (1) lit. f GDPR on every access to the server on which this service is located (so-called server log files). The access data includes the name of the website accessed, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited page), IP address, and the requesting provider.
Log file information is stored for a maximum of 7 days for security reasons (e.g., to clarify abuse or fraud) and then deleted. Data whose further retention is required for evidentiary purposes is exempt from deletion until the respective incident has been finally clarified.
Google Analytics
On the basis of our legitimate interests (i.e., interest in the analysis, optimization, and economic operation of our online offering within the meaning of Art. 6 (1) lit. f GDPR), we use Google Analytics, a web analytics service of Google LLC ("Google"). Google uses cookies. The information generated by the cookie about users' use of the online offering is generally transmitted to a Google server in the USA and stored there.
Google is certified under the Privacy Shield Agreement and thus offers a guarantee of compliance with European data protection law ().
Google will use this information on our behalf to evaluate users' use of our online offering, to compile reports on activities within this online offering, and to provide us with further services associated with the use of this online offering and internet usage. Pseudonymous usage profiles of users may be created from the processed data.
We only use Google Analytics with IP anonymization activated. This means that users' IP addresses are shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.
The IP address transmitted by the user's browser is not merged with other data from Google. Users can prevent the storage of cookies by appropriately setting their browser software; users can also prevent the collection of data generated by the cookie and relating to their use of the online offering by Google as well as the processing of this data by Google by downloading and installing the browser plugin available at the following link: .
Further information on data use by Google, setting and objection options, can be found in Google's privacy policy () as well as in the settings for the display of advertising by Google ().
Users' personal data is deleted or anonymized after 14 months.
Integration of Third-Party Services and Content
Within our online offering, on the basis of our legitimate interests (i.e., interest in the analysis, optimization, and economic operation of our online offering within the meaning of Art. 6 (1) lit. f GDPR), we use content or service offerings from third-party providers to integrate their content and services, such as videos or fonts (hereinafter uniformly referred to as "content").
This always presupposes that the third-party providers of this content perceive the IP address of users, since they could not send the content to their browser without the IP address. The IP address is therefore necessary for the display of this content. We endeavor to only use such content whose respective providers use the IP address solely for the delivery of the content. Third-party providers may also use so-called pixel tags (invisible graphics, also referred to as "web beacons") for statistical or marketing purposes. The "pixel tags" can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user's device and contain, among other things, technical information about the browser and operating system, referring websites, visit time, and other information about the use of our online offering, as well as be linked to such information from other sources.
YouTube
We integrate videos from the "YouTube" platform of the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy policy: , opt-out: .
OpenStreetMap
We integrate the maps of the "OpenStreetMap" service (), which are offered on the basis of the Open Data Commons Open Database License (ODbL) by the OpenStreetMap Foundation (OSMF). Privacy policy: .
To our knowledge, the users' data is used by OpenStreetMap exclusively for the purpose of displaying the map functions and caching the selected settings. This data may include, in particular, IP addresses and location data of users, which, however, are not collected without their consent (usually carried out in the context of the settings of their mobile devices).
The data may be processed in the USA. For more information, please refer to the OpenStreetMap privacy policy: .
Created with Datenschutz-Generator.de by RA Dr. Thomas Schwenke